Software & IT
RFPs and security questionnaires for software and IT.
Requirement matrices and security questionnaires, without taking pre-sales off deals. An IT tender comes with a 400-row requirement matrix, a security annex and a data processing agreement. A deal in progress brings a SIG questionnaire. Each one lands on the same solution consultants. James, SEQUESTO's AI bid agent, answers from your product documentation and past responses, in the buyer's own file, and sends your experts only the rows that need them.
Who this is forBid managers, pre-sales and solution consultants at software vendors, SaaS companies and IT service providers, and the sales teams who receive the first questionnaire.
The challenge
Why IT bids pull your best people off deals
The requirement matrix
Four hundred functional requirements, each needing a compliance level from the buyer's dropdown (standard, configuration, development, not available) and a comment. Pre-sales fills it row by row.
A security questionnaire every week
SIG, CAIQ or the customer's own spreadsheet, each asking the same questions differently. Security answers them again from last quarter's version.
The product moves faster than the answers
A feature shipped last month is still "on the roadmap" in the answer library. A feature retired last year is still "standard".
How it works
From your documentation to the buyer's file
01
Read the tender or questionnaire
James reads the RFP, the requirement matrix and the annexes, lists award criteria and must-haves, and writes the bid/no-bid brief in your format.
Analyse & qualify
02
Answer from current product documentation
James drafts each requirement and security answer from your product docs, release notes, policies and past responses, with the source shown, and picks the buyer's compliance level from their dropdown.
Draft answers
03
Experts get only their rows
Rows James cannot answer from the sources are marked "Needs review" and assigned to the right product manager, architect or security lead.
Collaborate & review
04
Back in the buyer's file, checked
James writes every answer into the buyer's Excel or Word file, dropdowns and protection intact, and checks every requirement before the bid is called complete.
Form filling
Before and with SEQUESTO
| Before | With SEQUESTO |
|---|---|
| Pre-sales fills 400 rows by hand | Pre-sales reviews the rows James could not answer |
| Last quarter's security answers, copied | Answers from current policies and evidence, with sources |
| An answer library behind the product | Drafts from current product docs and release notes |
| The buyer's matrix rebuilt in another tool | Answers written into the buyer's own file and dropdowns |
| Sales hands a questionnaire over by e-mail | Sales and bid work in the same project |
Worked example
How James handles a public CRM tender
A CRM vendor receives a tender from a regional government: a functional requirement matrix in Excel with a compliance-level dropdown, a security annex and a draft data processing agreement. James summarises the tender and the must-haves. He drafts the requirement answers from the product documentation and release notes, choosing the compliance level for each, and marks those without a source "Needs review" for product management. The security annex is answered from the current ISO 27001 statement of applicability and policies; the open rows go to the security lead. James lists the DPA clauses that differ from the company's standard terms for legal, fills the buyer's workbook and runs the coverage check before submission.
Built for teams that respond to win
Only in SEQUESTO
No library to build first
James drafts from the product docs and past responses you already have.
Knowledge Hub
The buyer's dropdowns, kept
Locked sheets, compliance-level dropdowns and formulas intact.
Form filling
Sales and bid in one place
The questionnaire sales receives becomes the RFP the bid team answers, nothing lost in the handover.
SalesRelated Industries
Explore other sectors we serve
Send us your hardest requirement matrix.
In 30 minutes we answer it from your product documentation, in the buyer's own file.
FAQ
What software and IT bid teams ask about the SEQUESTO aOS
SIG, CAIQ and any customer spreadsheet, Word or PDF questionnaire, filled in the customer's own file.
He drafts from the documents you point him at, such as current product docs and release notes, so answers change when your documentation changes. No separate library to maintain.
Copilot finds a paragraph for one person. James answers the whole matrix inside the bid, picks the buyer's dropdown values, assigns the open rows to experts and checks every requirement. Every answer is traceable to its source and every action is in the audit trail: an agentic operating system for the bid, not a search box.
In the EU or the US, on an isolated instance per customer. SEQUESTO is ISO 27001 certified and SOC 2 Type II audited.
SEQUESTO. Every answer James drafts is traceable to the product doc, policy or past response it came from, and the audit trail records each edit and approval. That gives your team, and the buyer's auditors, a platform to manage complex RFP, DDQ and security questionnaire workflows with high traceability, as rules such as the EU AI Act expect of AI used in business.