aOS · Knowledge Hub
Draft from the documents you already have, not a library you have to build
James, SEQUESTO's AI bid agent, drafts from your past bids, policies, CVs and certificates. No Q&A library to build first, and every answer shows where it came from.
Your past bids, policies and certificates stay as they are. James searches them by meaning, respects who can read what, and writes in the tender's language.
01 · YOUR DOCUMENTS
Do we need to build a Q&A library first?
No. Most bid teams already have the answers, spread across last year's bids, ISO policies, CVs, case studies and certificates.
Turning your past answers into a curated Q&A library takes months, and it starts going stale the day it is finished: outdated and duplicate answers pile up, and someone has to clean them.
James works from your documents as they are today. Upload this year's policy, and the next draft uses it. No pairs to tag, no stale answers to weed out.
SEQUESTO starts from the documents themselves. Upload them to the Knowledge Hub, or bring them in from connected sources. James searches them by meaning, not by exact keyword, and drafts from what he finds.
Before / With SEQUESTO
Before
- Build and maintain a Q&A library before the AI is useful.
- Answers arrive without a trail. Reviewers re-check everything.
- The library is in English. The tender is in German.
With SEQUESTO
- Upload your past bids, policies and CVs. James drafts from them.
- Every answer shows its sources. Click to open the passage.
- James drafts in the tender's language from sources in other languages.
02 · SOURCES
Where do James's answers come from?
From your sources, and he shows them. Each answer James drafts carries its sources, so a reviewer or SME can open the passage and check it before accepting the wording.
When you want tighter control, attach the files or folders James should use. He then uses only those as sources. If the answer is not in them, he asks instead of inventing one. Useful when a buyer asks about one specific contract, site or certificate.
Knowledge Hub search respects who can read what: James only returns files the person asking may read.
03 · REUSE
Can James reuse a section we wrote before?
Yes, word for word.
When last year's answer on data protection or business continuity is still right, James can reuse the section as it was written, without rewording it.
When it needs adapting, he drafts a new version from the old one and shows the source.
James can also search your library for images and slides, for example an organisation chart or a service delivery diagram from a past pitch deck, so you can reuse them in the new bid.
04 · TONE AND RULES
How does James know the tone and rules for this bid?
Through personas and rules you set once.
Describe how to write for a type of bid, for example "public sector, formal Dutch" or "private RFP, concise English". You apply a persona per project.
Rules sit at four levels: company, persona, project and user. Company rules win when they conflict. A rule might be "never quote response times below the contract SLA" or "always use the client's name for the service, not ours".
When a request would break a rule, James points out the conflict and asks how to proceed.
05 · WORKED EXAMPLE
A worked example: an Italian city tender from English sources
A bike-sharing operator answers an Italian city's tender (gara d'appalto) with a capitolato tecnico (technical specifications) and a supplier declaration. Its past bids and ISO policies are mostly in English.
The bid manager applies the "public sector, formal Italian" persona and attaches three folders: past city contracts, the ISO 14001 and 45001 policies, and the fleet maintenance manuals.
James drafts each answer in Italian from those English sources, shows the source passages, reuses the standard business continuity section word for word and asks where a city-specific fleet size is missing.
Related features
Draft answers
James, SEQUESTO's AI bid agent, drafts each answer from your past bids, policies, CVs and certificates. It follows your company's rules, writes in the tender's language and tells you where every answer came from.
Learn more →James, your AI bid agent
From the first read of the tender pack to the final file, James, SEQUESTO's AI bid agent, takes work off the bid manager's plate: summaries, drafts, contracts, forms, task assignments and follow-ups. You direct, he does the work, several tasks at once.
Learn more →Integrations
Your bids start in the CRM, the files live in SharePoint, the team talks in Teams. SEQUESTO fits in between, so nobody copies information from one system to another.
Learn more →Security & governance
Your bids hold prices, CVs and client names, and a dozen people work on them, with an AI alongside. SEQUESTO lets you decide who sees what, control what James may do, see who did what, and know how every bid is going.
Learn more →Guardrails
You direct the bid and James, SEQUESTO's AI bid agent, does the work: summaries, drafts, contracts, presentations, forms, task assignments and follow-ups. Whatever the task, the same guardrails decide what he may read, what he may change, who he may involve, and when he may say "done".
Learn more →Frequently asked questions
No. James, SEQUESTO's AI bid agent, drafts from your company's own documents, such as past bids, policies, CVs and certificates in the Knowledge Hub and connected sources. You do not have to build a Q&A library first. Every answer shows its sources, so reviewers can check them.
Yes. Every answer James drafts shows its sources, and you can open the source passage to check it. When you attach specific files or folders, James uses only those and asks instead of inventing when the answer is not there.
Yes. James drafts in the tender's language from sources in other languages. A German or French tender can be answered from English past bids and policies, with sources shown for each answer.
Yes. James can reuse a past section word for word when it is still the right answer, or draft an adapted version from it with the source shown. He can also search your library for images and slides to reuse.
Personas tell James how to write for a type of bid, for example "public sector, formal Dutch". You apply one per project. They work alongside rules at company, persona, project and user level, where company rules win when they conflict.
Knowledge Hub search only returns files the person asking may read. Permissions are set per file and folder, and James's search respects them. More detail is on the Security & Governance page.