Only in SEQUESTO · Any file
Fills the buyer's most complex forms. Not only questionnaires.
Declarations, supplier forms, data sheets: Word and PDF forms full of tables, checkboxes and boxes drawn on the page. James, SEQUESTO's AI bid agent, fills them in the buyer's own file, from your company's documents. Same file back, ready to send.
Questionnaires are only half of a tender pack. One assistant answers the questions and fills the forms, so nothing waits for the last evening.
THE FORMS
Questionnaires are only half of what the buyer sends
Of course SEQUESTO handles questionnaires. Most bid tools import the questionnaire and export it back, and someone spends the evening fixing tables, merged cells and dropdowns. SEQUESTO fills the buyer's own file: nothing to reformat. James reads the buyer's Excel or Word questionnaire, turns every question into an item your team can assign, drafts the answers from your own documents and writes them back into the buyer's file, dropdowns and protection intact. See Draft answers.
01
A tender pack holds more than questions
Next to the questionnaire come the forms: a candidate declaration, a supplier self-assessment, a company data sheet, a list of references in a fixed table, a sworn statement with twenty tick-boxes. There is no question to answer. There are fields, tables and boxes, and each one expects a precise fact about your company, in a precise place.
02
Filled by hand the night before
These are the forms bid teams still fill by hand, the night before the deadline. They are the forms SEQUESTO fills.
Before / With SEQUESTO
Before
- A tool for the questionnaire, and the forms filled by hand
- Retyping the company number, turnover and staff figures in every form
- Ticking 30 boxes one by one, and missing two
- Copying a reference table cell by cell
- Re-creating a flat PDF in Word because nothing can write into it
With SEQUESTO
- One assistant for both
- James takes them from your own documents
- Every box ticked or left empty, as your facts say
- Rows filled in the buyer's own table
- The buyer's PDF filled where the boxes are drawn
FIELD TYPES
What James fills in a form
The facts come from your own documents in the Knowledge Hub: company registration, financial statements, certificates, insurance, CVs and past references.
01
Checkboxes and tick-boxes
Word checkboxes, form fields and typed boxes like "☐ Yes ☐ No", "□ SME" or "□ Manufacturer □ Distributor". James ticks the one your facts support and leaves the others empty.
02
Yes/No columns
Rows of statements with a Yes and a No column, such as "Ja / Nein" or "Oui / Non", ticked row by row.
03
Tables
Turnover over the last three years, staff by category, references with client, value and dates, sites and certificates. Rows filled in the buyer's own table, merged cells included.
04
Form fields
Word content controls (text, dropdown, date, checkbox) and the older form fields many public buyers still use.
05
Flat PDFs
Many buyer forms are PDFs where the boxes are only lines on the page. James finds the boxes and writes into them. Fillable PDF forms are filled field by field.
06
Locked Excel sheets
Data sheets and price schedules with protected cells: only the open cells are filled, formulas recalculate.
07
PowerPoint templates
The buyer's slides, with your content in their text. Masters, layouts and theme untouched.
An example: the DC1 and DC2 of a French public tender
A cleaning and facility services company answers a French regional council's tender. The pack holds the technical questionnaire and two Word forms every French public bid needs: the DC1 (letter of application) and the DC2 (candidate declaration).
Forms with no questions
There are no questions in them. The DC1 asks for the company's identity, whether it bids alone or in a group, and which lots, all by ticking boxes. The DC2 asks for the SIRET number, the legal form, turnover for the last three financial years in a table, staff numbers, and a series of tick-boxes on the company's situation.
Filled in the buyer's Word files
James fills both forms in the buyer's own Word files. The identity fields come from the company registration, the turnover table from the last three annual reports, the staff numbers from the HR summary. "Candidat individuel" and lots 2 and 3 are ticked; the other boxes stay empty. One box, on subcontracting, has no clear answer in the documents, so it is left empty and reported. The bid manager ticks it and moves on.
SAME FILE
You get the buyer's file back
Nothing is rebuilt in another format.
01
Layout and protection stay
Layout, styles, numbering, headers and footers stay as the buyer made them. Excel protection, dropdowns, formulas and hidden columns stay as they were.
02
Characters kept, files checked
Special characters such as ≤, ≥, € and accented letters are kept. A Word file passes a structural check before it is saved, and a workbook that lost a row is refused, not returned.
REPORT
Reported, not guessed
When the documents don't give a clear answer, James leaves the field empty and tells you. You see, for example:
01
No clear answer
Boxes with no clear answer in your documents are left empty and reported.
02
Dropdowns with no fit
Dropdowns where no option fits are reported, not guessed.
03
Fields with no clear place
Fields with no clear place in the form are reported, not guessed.
04
Conflicting sources
Values with two conflicting sources, left empty on purpose.
LANGUAGES
Forms in any language
James reads forms in the buyer's language and recognises field and column labels in 13 languages, including French, German, Dutch, Spanish, Polish and the Nordic languages.
Characters kept
Accents and capitals are included.
PROCESS
How it works
01
Upload the buyer's form
Word, PDF, Excel or PowerPoint, straight from the tender pack.
02
James reads every field, table and box
He works out what each one asks for.
03
He fills them from your documents
He fills them from your company's documents in the Knowledge Hub, in the buyer's own file.
04
You check the report
Decide on anything left empty, and the form is ready.
Related features
Draft answers
James, SEQUESTO's AI bid agent, drafts each answer from your past bids, policies, CVs and certificates. It follows your company's rules, writes in the tender's language and tells you where every answer came from.
Learn more →Finalise & submit
The end of a bid is more than answers. James, SEQUESTO's AI bid agent, finalises the response, fills the buyer's own files, gathers the certificates and attachments the buyer asked for, and prepares the submission package, checked and ready to upload.
Learn more →Never "done" until all is covered
Before a bid is marked complete, James checks every requirement against the finished document and grades it as compliant, partial, missing or needing clarification. A mention is not an answer, and James will not call a document complete while a gap is open.
Learn more →James, your AI bid agent
From the first read of the tender pack to the final file, James, SEQUESTO's AI bid agent, takes work off the bid manager's plate: summaries, drafts, contracts, forms, task assignments and follow-ups. You direct, he does the work, several tasks at once.
Learn more →Knowledge Hub
James, SEQUESTO's AI bid agent, drafts from your past bids, policies, CVs and certificates. No Q&A library to build first, and every answer shows where it came from.
Learn more →Frequently asked questions
Yes. SEQUESTO fills the buyer's most complex forms in their own file, not only questionnaires: Word and PDF forms with tables, checkboxes and tick-boxes, flat PDFs with drawn boxes, locked Excel sheets and PowerPoint templates. Declarations, supplier forms and company data sheets are filled from your own documents.
Yes. James ticks Word checkboxes, form fields, typed boxes like "☐ Yes ☐ No" and Yes/No columns, and the checkboxes of fillable PDF forms. He ticks what your documents support and leaves the rest empty.
Yes. James finds the drawn boxes and tick-boxes on a flat PDF and writes into them, including Yes/No (Ja/Nein) columns.
Yes. Rows are filled in the buyer's own table, merged cells included, from your financial statements, references and other company documents.
Yes. James lists every question as an item your team can assign, drafts the answers from your own documents and writes them back into the buyer's Excel or Word file, with dropdowns, protection and formulas kept. Answers are picked from the buyer's own dropdown lists.
The field is left empty and reported, not guessed. You get a list of what was not filled and why, so a person decides.
Yes. You get the buyer's own file back: same layout, styles, numbering, headers and footers. Excel protection, dropdowns and formulas stay as they were.