Across your bid · Stage 3
First drafts from your own documents, with the sources shown
James, SEQUESTO's AI bid agent, drafts each answer from your past bids, policies, CVs and certificates. It follows your company's rules, writes in the tender's language and tells you where every answer came from.
A blank you can see is better than an answer nobody can stand behind, so James writes only what your sources, your rules and your reviewers can back.
Before / With SEQUESTO
Before
- A team spends months building a Q&A library that is out of date by the next bid. Or it asks an assistant on SharePoint, then copies, pastes, rewrites and chases experts by e-mail. Drafts arrive without sources. Someone translates the English master answer by hand. A writer softens a company policy because the project manager asked.
With SEQUESTO
- James drafts from the documents you already have and shows its sources, straight into the right place in the bid. He assigns the experts and reminds them. It writes in the tender's language. Company rules win, and conflicts are raised, not hidden.
KNOWLEDGE
Do we need to build an answer library first?
No. Most teams already have the answers, spread across last year's bids, policy documents, CVs and certificates. Put them in the Knowledge Hub or connect the sources you already use, and James drafts from them directly. There is no Q&A library to curate before your first bid, and no library to keep up to date afterwards.
01
Your team's own tools
When the answer lives in your team's own tools, James goes there too. Connect Notion, Confluence or Jira, and James searches them while he drafts. Bring folders in from SharePoint, and your reference material is there without uploading it by hand. Each person connects their own accounts, so James only sees what that person can see.
02
Websites you point him to
James can also go to the web for you. Point him to a specific website, such as the buyer's own site, a regulator's guidance or a published standard, and he fetches what the answer needs and shows the link as a source.
03
Sources on every draft
Every draft shows its sources. Your reviewer opens the source, checks the wording and moves on, instead of wondering where a claim came from.
WHOLE JOB
Why not just ask an AI assistant on your SharePoint?
That is how most teams work today. The answers sit in SharePoint, an AI assistant finds one, and then the real work starts: copy it, paste it into the bid, rewrite it in the right tone, put it in the right section, then e-mail the expert who has to check it and chase them two days later. The assistant answered one question. The bid manager still did everything else.
In SEQUESTO, James does the whole job, inside the bid:
01
He looks in the right places
James only sees what the person asking may see, and you decide where he searches and where he doesn't: this year's certificates, yes; the old price lists, no.
02
He writes it the way you would
In your tone of voice, following your company rules, in the tender's language.
03
He puts it where it belongs
Straight into the right section of the response, or into the buyer's own file. No copy and paste.
04
He brings in the right people
James assigns each question to the expert who should check it, and reminds the ones who still owe an answer.
05
He gets better the more you use him
James remembers how you work: the corrections you make, the tone you prefer, the way you like an answer built. The more your team works with him, the closer his first draft is to what you would have written. A general assistant or a search on SharePoint starts from zero every time. James is your own assistant, learning from how you work, and none of it is used to train AI models.
GROUNDING
Does James make things up?
No. James is built and ruled to answer only from sources: the documents in your Knowledge Hub, the internal tools you connect such as Notion, Confluence and Jira, and the websites you point him to. Everything he writes is grounded in one of them, and every answer shows where it came from, so your reviewer can check it in one click.
01
No gap is filled
When the source isn't there, James doesn't fill the gap.
02
He says what is missing
He says so, tells you what's missing and asks, or marks the question "Needs review".
03
A visible blank is better
A blank you can see is better than an answer nobody can stand behind.
SCOPE
Limit James to the files you choose
Some answers must come from one document only: this year's ISO certificate, the CV of the named project lead, the pricing annex.
01
Only the files you attach
Attach those files or folders and James uses only them as sources.
02
He asks, he does not invent
If the answer is not there, James asks you instead of inventing one.
03
Needs review, never blank
When a whole questionnaire is answered in one pass, a question James cannot answer is marked "Needs review" in its answer section. It is never left blank, and never filled with something made up.
RULES
Your rules first, then your voice
Rules exist at four levels: company, persona, project and user.
01
Company rules win
Company rules win when they conflict. So if your company rule says "never commit to an on-site response time under four hours", no project instruction can quietly override it.
02
Conflicts are raised
When a request would break a rule, James points out the conflict and asks how to proceed.
03
Personas set the voice
Personas set the voice for a project, for example "public sector, formal Dutch" or "private client, concise English". Every change James makes to a document must carry the user's own instruction, checked before the change. When you ask James only to review, it does not edit.
LANGUAGE
Write in the tender's language, reuse what already won
Your best answer may be in English while the tender is in German. James drafts in the tender's language from sources in other languages. When a past section is exactly right, James reuses it word for word: the same headings, paragraphs, lists and tables, not a rewrite. Use that for the boilerplate your legal team has already approved.
01
Source and tender language
Draft in the tender's language from sources in any language.
02
Past answers
Reuse approved past sections verbatim.
03
Personas
Apply a persona per project.
AUSSCHREIBUNG
Example: a German Ausschreibung answered from English sources
A German public buyer issues an Ausschreibung for managed IT services. The Leistungsverzeichnis has 85 questions, in German. Your strongest material is in English: three past bids, a security policy, a business continuity plan and twelve CVs.
01
Only the files you attach
You set the persona to "public sector, formal German". You attach the security policy and the continuity plan for the security chapter, so James uses only those.
02
Gaps marked for review
James drafts all 85 answers in German, each with its sources listed. Two questions about named subcontractors cannot be answered from your files, so they are marked "Needs review".
03
Reuse and a rule conflict
The data protection section from last year's winning bid is reused word for word. A company rule on liability caps stops one draft, and James asks the project lead how to proceed.
Frequently asked questions
No. SEQUESTO drafts from the documents a company already has, so there is no answer or content library to build or maintain. James drafts from your past bids, policies, CVs and certificates in the Knowledge Hub and the tools you connect. Each answer shows its sources, so a reviewer can check the wording against the original document.
No. James doesn't invent answers. Everything he writes is grounded in a source available to him: your Knowledge Hub, the internal tools you connect, or the websites you point him to, and every answer shows that source. When the source isn't there, he asks or marks the question "Needs review" instead of guessing.
Attach the files or folders that should be the source. James then uses only those, and asks instead of inventing when the answer is not there. When a whole questionnaire is answered at once, any question James cannot answer is marked "Needs review" rather than left blank or guessed.
Yes. James drafts in the tender's language from sources in other languages. A German Ausschreibung can be answered from English past bids, and a French appel d'offres from Dutch policies. You can also set a persona per project, such as "public sector, formal Dutch", to fix the tone.
James points out the conflict and asks how to proceed. Rules exist at four levels: company, persona, project and user. Company rules win when they conflict, so a project instruction cannot quietly override a company policy. Every change James makes must carry the user's own instruction.
An assistant gives you an answer, and you do the rest. James does the rest too: he searches only where you allow and only what the person asking may see, writes in your tone and your company rules, puts the answer in the right place in the bid or the buyer's file, assigns the expert who should check it and reminds them until it's done. And he learns from how your team works, so his drafts get closer to yours over time.
Yes. James can copy a section from an earlier document verbatim: headings, paragraphs, lists, tables and images, not a rewrite. That suits approved text such as data protection, insurance or quality statements, which your legal or compliance team does not want rephrased.