RFP Management
Manage RFPs from brief to submission.
Auto-extract requirements, coordinate contributors with James, and export branded responses, all inside one platform.
End the copy-paste cycle and ship polished, traceable responses on deadline
The Problem
The problem with RFP management
Manual decomposition wastes the first week
Every RFP lands as a monolithic document. The bid manager spends days manually extracting sections, requirements, and evaluation criteria into a working structure before drafting can even begin, and if requirements are missed, the response is non-compliant.
Contributors draft in silos across tools
Technical contributors draft in Word. Pricing sits in Excel. Case studies live in someone's email. The bid manager spends the final 48 hours stitching fragments together, chasing subject-matter experts for inputs, reconciling version conflicts, and reformatting everything by hand.
Formatting eats the last day before deadline
The customer provides a branded template. The team drafts in their own format. Exporting the final response into that template, matching fonts, section numbering, table layouts, takes an entire day. Teams are finalising at 2am the night before submission, with no time for final QA.
The Solution
How SEQUESTO solves it
SEQUESTO manages the entire RFP lifecycle inside one platform. Upload the brief, auto-extract requirements, coordinate contributors with James drafting inline, and export the final response into the customer's branded template, with full traceability from brief to submission.
Upload the brief, auto-extract the structure
Create an RFX response platform and upload the source documents. SEQUESTO auto-extracts sections, requirements, and evaluation criteria, creating a working structure that mirrors the brief. No manual decomposition. Requirements are mapped before drafting begins.
Contributors draft inline with James
Assign sections to contributors. James drafts inline, pulling case studies, consultant profiles, boilerplate responses, and deep-research results from the Knowledge Hub. Review and approval happen through comments and assignments on the same document surface. No email. No version conflicts.
Export to the customer's branded template
Export the final response into the customer's branded .docx or .pptx template, with all content, formatting, and attachments intact. Push the response back to SharePoint or download locally. Full audit trail from brief to submission.
Capabilities
Built for the way bid teams actually work.
Auto-extract requirements and structure
SEQUESTO ingests the RFP, RFI, or tender brief and auto-extracts sections, requirements, and evaluation criteria, creating a working structure before drafting begins. No manual decomposition. Requirements are mapped, not missed.
Coordinate contributors in one platform
Assign sections to contributors. James drafts inline with Knowledge Hub content. Review and approval happen through comments, assignments, and status changes on the same document. No email threads. No chasing subject-matter experts for inputs across tools.
Export to branded templates, push to SharePoint
Export the final response into the customer's branded .docx or .pptx template, with all content, formatting, and attachments intact. Push the response back to the customer's SharePoint or download locally. No reformatting tax. No version drift.
Results
What bid teams achieve with SEQUESTO
80%
Time saved on RFP coordination
Average reduction in time spent coordinating contributors, chasing inputs, and reconciling versions
100%
Requirements mapped before drafting
Auto-extract requirements and evaluation criteria, no manual decomposition, no missed compliance points
24hrs
Reclaimed before deadline
Export to branded templates in minutes, not days; reclaim the final 24 hours for QA and refinement
Your best bids, handled.
See SEQUESTO manage a real RFP workflow in a personalised 30-minute demo.
FAQ
Common questions about RFP management
Upload the RFP, RFI, or tender brief to an RFX response platform. SEQUESTO ingests the document(s), identifies sections, requirements, and evaluation criteria, and creates a working structure that mirrors the brief. The bid manager reviews the extracted structure, adjusts if needed, and assigns sections to contributors. No manual decomposition. Requirements are mapped before drafting begins.
Contributors draft directly inside the RFX response platform. Each section is assigned to a contributor. James assists inline, pulling case studies, consultant profiles, boilerplate responses, and deep-research results from the Knowledge Hub. Review and approval happen through comments, assignments, and status changes on the same document surface. No email. No version conflicts. No stitching fragments together at the end.
SEQUESTO exports the final response into the customer's branded .docx or .pptx template — with all content, formatting, section numbering, and attachments intact. The export can be pushed back to the customer's SharePoint or downloaded locally. The formatting that typically eats the final day before deadline is handled automatically, reclaiming that time for QA and refinement.
If the customer issues an addendum or clarification that changes the RFP structure, upload the updated document to the platform. SEQUESTO re-extracts the structure, flags new requirements, and maps them to existing content where possible. The bid manager reviews the changes, adjusts section assignments, and contributors update their drafts. Full version history is retained for audit purposes.